X12 810 Invoice

X12 Release 4010

This Draft Standard for Trial Use contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided.

Delimiters

• ~ Segment
• * Element
• > Component

ISA Interchange Control Header

Required · Max use 1

To start and identify an interchange of zero or more functional groups and interchange-related control segments

ISA-01 · I01 · Authorization Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Authorization Information

• 00: No Authorization Information Present (No Meaningful Information in I02)

ISA-02 · I02 · Authorization Information · Required · String (AN) · Min 10 Max 10

Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier (I01)

ISA-03 · I03 · Security Information Qualifier · Required · Identifier (ID)

Code to identify the type of information in the Security Information

• 00: No Security Information Present (No Meaningful Information in I04)

ISA-04 · I04 · Security Information · Required · String (AN) · Min 10 Max 10

This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier (I03)

ISA-05 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-06 · I06 · Interchange Sender ID · Required · String (AN) · Min 15 Max 15

Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element

ISA-07 · I05 · Interchange ID Qualifier · Required · Identifier (ID) · Min 2 Max 2

Qualifier to designate the system/method of code structure used to designate the sender or receiver ID element being qualified

Codes

• 01: Duns (Dun & Bradstreet)
• 02: SCAC (Standard Carrier Alpha Code)
• 03: FMC (Federal Maritime Commission)
• 04: IATA (International Air Transport Association)
• 08: UCC EDI Communications ID (Comm ID)
• 09: X.121 (CCITT)
• 10: Department of Defense (DoD) Activity Address Code
• 11: DEA (Drug Enforcement Administration)
• 12: Phone (Telephone Companies)
• 13: UCS Code (The UCS Code is a Code Used for UCS Transmissions; it includes the Area Code and Telephone Number of a Modem; it Does Not Include Punctuation, Blanks or Access Code)
• 14: Duns Plus Suffix
• 15: Petroleum Accountants Society of Canada Company Code
• 16: Duns Number With 4-Character Suffix
• 17: American Bankers Association (ABA) Transit Routing Number (Including Check Digit, 9 Digit)
• 18: Association of American Railroads (AAR) Standard Distribution Code
• 19: EDI Council of Australia (EDICA) Communications ID Number (COMM ID)
• 20: Health Industry Number (HIN)
• 21: Integrated Postsecondary Education Data System, or (IPEDS)
• 22: Federal Interagency Commission on Education, or FICE
• 23: National Center for Education Statistics Common Core of Data 12-Digit Number for Pre-K-Grade 12 Institutes, or NCES
• 24: The College Board's Admission Testing Program 4-Digit Code of Postsecondary Institutes, or ATP
• 25: American College Testing Program 4-Digit Code of Postsecondary Institutions, or ACT
• 26: Statistics of Canada List of Postsecondary Institutions
• 27: Carrier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 28: Fiscal Intermediary Identification Number as assigned by Health Care Financing Administration (HCFA)
• 29: Medicare Provider and Supplier Identification Number as assigned by Health Care Financing Administration (HCFA)
• 30: U.S. Federal Tax Identification Number
• 31: Jurisdiction Identification Number Plus 4 as assigned by the International Association of Industrial Accident Boards and Commissions (IAIABC)
• 32: U.S. Federal Employer Identification Number (FEIN)
• 33: National Association of Insurance Commissioners Company Code (NAIC)
• 34: Medicaid Provider and Supplier Identification Number as assigned by individual State Medicaid Agencies in conjunction with Health Care Financing Administration (HCFA)
• 35: Statistics Canada Canadian College Student Information System Institution Codes
• 36: Statistics Canada University Student Information System Institution Codes
• 37: Society of Property Information Compilers and Analysts
• AM: Association Mexicana del Codigo de Producto (AMECOP) Communication ID
• NR: National Retail Merchants Association (NRMA) - Assigned
• SN: Standard Address Number
• ZZ: Mutually Defined

ISA-08 · I07 · Interchange Receiver ID · Required · String (AN) · Min 15 Max 15

Identification code published by the receiver of the data; When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them

ISA-09 · I08 · Interchange Date · Required · Date (DT) · YYMMDD format

Date of the interchange

ISA-10 · I09 · Interchange Time · Required · Time (TM) · HHMM format

Time of the interchange

ISA-11 · I10 · Interchange Control Standards Identifier · Required · Identifier (ID)

Code to identify the agency responsible for the control standard used by the message that is enclosed by the interchange header and trailer

• U: U.S. EDI Community of ASC X12, TDCC, and UCS

ISA-12 · I11 · Interchange Control Version Number · Required · Identifier (ID)

This version number covers the interchange control segments

• 00401: Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through October 1997

ISA-13 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender

ISA-14 · I13 · Acknowledgment Requested · Required · Identifier (ID) · Min 1 Max 1

Code sent by the sender to request an interchange acknowledgment (TA1)

• 0: No Acknowledgment Requested
• 1: Interchange Acknowledgment Requested

ISA-15 · I14 · Usage Indicator · Required · Identifier (ID) · Min 1 Max 1

Code to indicate whether data enclosed by this interchange envelope is test, production or information

• I: Information
• P: Production Data
• T: Test Data

ISA-16 · I15 · Component Element Separator · Required · String (AN) · Min 1 Max 1

Type is not applicable; the component element separator is a delimiter and not a data element; this field provides the delimiter used to separate component data elements within a composite data structure; this value must be different than the data element separator and the segment terminator

• >: Component Element Separator

GS Functional Group Header

Required · Max use 1

To indicate the beginning of a functional group and to provide control information

GS-01 · 479 · Functional Identifier Code · Required · Identifier (ID)

Code identifying a group of application related transaction sets

• IN: Invoice Information (810,819)

GS-02 · 142 · Application Sender's Code · Required · String (AN) · Min 2 Max 15

Code identifying party sending transmission; codes agreed to by trading partners

GS-03 · 124 · Application Receiver's Code · Required · String (AN) · Min 2 Max 15

Code identifying party receiving transmission. Codes agreed to by trading partners

GS-04 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

GS-05 · 337 · Time · Required · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

GS-06 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

GS-07 · 455 · Responsible Agency Code · Required · Identifier (ID) · Min 1 Max 2

Code used in conjunction with Data Element 480 to identify the issuer of the standard

• T: Transportation Data Coordinating Committee (TDCC)
• X: Accredited Standards Committee X12

GS-08 · 480 · Version / Release / Industry Identifier Code · Required · String (AN)

Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used, including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

• 004010: Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1997

Heading

010 Heading > ST

ST Transaction Set Header

Required · Max use 1

To indicate the start of a transaction set and to assign a control number

ST-01 · 143 · Transaction Set Identifier Code · Required · Identifier (ID)

Code uniquely identifying a Transaction Set

• The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

• 810: Invoice

ST-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

020 Heading > BIG

BIG Beginning Segment for Invoice

Required · Max use 1

To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

BIG-01 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIG01 is the invoice issue date.

BIG-02 · 76 · Invoice Number · Required · String (AN) · Min 1 Max 22

Identifying number assigned by issuer

BIG-03 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

• BIG03 is the date assigned by the purchaser to purchase order.

BIG-04 · 324 · Purchase Order Number · Required · String (AN) · Min 1 Max 22

Identifying number for Purchase Order assigned by the orderer/purchaser

BIG-05 · 328 · Release Number · Optional · String (AN) · Min 1 Max 30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

BIG-06 · 327 · Change Order Sequence Number · Optional · String (AN) · Min 1 Max 8

Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set

BIG-07 · 640 · Transaction Type Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the type of transaction

• BIG07 is used only to further define the type of invoice when needed.

030 Heading > NTE

NTE Note/Special Instruction

Optional · Max use 100

To transmit information in a free-form format, if necessary, for comment or special instruction

NTE-01 · 363 · Note Reference Code · Optional · Identifier (ID) · Min 3 Max 3

Code identifying the functional area or purpose for which the note applies

NTE-02 · 352 · Description · Required · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

040 Heading > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying an organizational entity, a physical location, property or an individual

CUR-02 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

CUR-03 · 280 · Exchange Rate · Optional · Decimal number (R) · Min 4 Max 10

Value to be used as a multiplier conversion factor to convert monetary value from one currency to another

050 Heading > REF

REF Reference Identification

Optional · Max use 12

To specify identifying information

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

REF-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

N1 Bill-to-Party Required Max 1

Variants (all may be used)

ConsigneeShipper

070 Heading > Bill-to-Party > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

080 Heading > Bill-to-Party > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

090 Heading > Bill-to-Party > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

100 Heading > Bill-to-Party > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

110 Heading > Bill-to-Party > REF

REF Reference Identification

Optional · Max use 12

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

REF-04 · C040 · Reference Identifier · Optional · To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier · If either Reference Identification Qualifier (C040 - 03) or Reference Identification (C040 - 04) is present, then the other is required If either Reference Identification Qualifier (C040 - 05) or Reference Identification (C040 - 06) is present, then the other is required

C040-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C040-03 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-04 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C040-05 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-06 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

120 Heading > Bill-to-Party > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

N1 Consignee Required Max 1

Variants (all may be used)

Bill-to-PartyShipper

070 Heading > Consignee > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• CN: Consignee

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

080 Heading > Consignee > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

090 Heading > Consignee > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

100 Heading > Consignee > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

110 Heading > Consignee > REF

REF Reference Identification

Optional · Max use 12

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

REF-04 · C040 · Reference Identifier · Optional · To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier · If either Reference Identification Qualifier (C040 - 03) or Reference Identification (C040 - 04) is present, then the other is required If either Reference Identification Qualifier (C040 - 05) or Reference Identification (C040 - 06) is present, then the other is required

C040-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C040-03 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-04 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C040-05 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-06 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

120 Heading > Consignee > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

N1 Shipper Required Max 1

Variants (all may be used)

Bill-to-PartyConsignee

070 Heading > Shipper > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SH: Shipper

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

080 Heading > Shipper > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

090 Heading > Shipper > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

100 Heading > Shipper > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

110 Heading > Shipper > REF

REF Reference Identification

Optional · Max use 12

To specify identifying information

At least one of Reference Identification (REF-02) or Description (REF-03) is required

REF-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

REF-02 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

REF-03 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

REF-04 · C040 · Reference Identifier · Optional · To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier · If either Reference Identification Qualifier (C040 - 03) or Reference Identification (C040 - 04) is present, then the other is required If either Reference Identification Qualifier (C040 - 05) or Reference Identification (C040 - 06) is present, then the other is required

C040-01 · 128 · Reference Identification Qualifier · Required · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-02 · 127 · Reference Identification · Required · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C040-03 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-04 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C040-05 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

C040-06 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

120 Heading > Shipper > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

130 Heading > ITD

ITD Terms of Sale/Deferred Terms of Sale

Optional · Max use >1

To specify terms of sale

If Terms Deferred Due Date (ITD-09) is present, then at least one of Deferred Amount Due (ITD-10) or Percent of Invoice Payable (ITD-11) is required

If Terms Discount Percent (ITD-03) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

If Terms Discount Amount (ITD-08) is present, then at least one of Terms Discount Due Date (ITD-04), Terms Discount Days Due (ITD-05) or Day of Month (ITD-13) is required

ITD-01 · 336 · Terms Type Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying type of payment terms

• If the code in ITD01 is "04", then ITD07 or ITD09 is required and either ITD10 or ITD11 is required; if the code in ITD01 is "05", then ITD06 or ITD07 is required.

ITD-02 · 333 · Terms Basis Date Code · Optional · Identifier (ID) · Min 1 Max 2

Code identifying the beginning of the terms period

ITD-03 · 338 · Terms Discount Percent · Optional · Decimal number (R) · Min 1 Max 6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date

ITD-04 · 370 · Terms Discount Due Date · Optional · Date (DT) · CCYYMMDD format

Date payment is due if discount is to be earned expressed in format CCYYMMDD

ITD-05 · 351 · Terms Discount Days Due · Optional · Numeric (N0) · Min 1 Max 3

Number of days in the terms discount period by which payment is due if terms discount is earned

ITD-06 · 446 · Terms Net Due Date · Optional · Date (DT) · CCYYMMDD format

Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD-07 · 386 · Terms Net Days · Optional · Numeric (N0) · Min 1 Max 3

Number of days until total invoice amount is due (discount not applicable)

ITD-08 · 362 · Terms Discount Amount · Optional · Numeric (N2) · Min 1 Max 10

Total amount of terms discount

ITD-09 · 388 · Terms Deferred Due Date · Optional · Date (DT) · CCYYMMDD format

Date deferred payment or percent of invoice payable is due expressed in format CCYYMMDD

ITD-10 · 389 · Deferred Amount Due · Optional · Numeric (N2) · Min 1 Max 10

Deferred amount due for payment

ITD-11 · 342 · Percent of Invoice Payable · Optional · Decimal number (R) · Min 1 Max 5

Amount of invoice payable expressed in percent

ITD-12 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

ITD-13 · 765 · Day of Month · Optional · Numeric (N0) · Min 1 Max 2

The numeric value of the day of the month between 1 and the maximum day of the month being referenced

ITD-14 · 107 · Payment Method Code · Optional · Identifier (ID) · Min 1 Max 2

Code identifying type of payment procedures

ITD-15 · 954 · Percent · Optional · Decimal number (R) · Min 1 Max 10

Percentage expressed as a decimal

• ITD15 is the percentage applied to a base amount used to determine a late payment charge.

140 Heading > DTM

DTM Delivered

Required · Max use 1

To specify pertinent dates and times

Variants (all may be used)

DTMShipped

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 035: Delivered

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04 · 623 · Time Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

140 Heading > DTM

DTM Shipped

Required · Max use 1

To specify pertinent dates and times

Variants (all may be used)

DTMDelivered

If Time Code (DTM-04) is present, then Time (DTM-03) is required

DTM-01 · 374 · Date/Time Qualifier · Required · Identifier (ID)

Code specifying type of date or time, or both date and time

• 011: Shipped

DTM-02 · 373 · Date · Required · Date (DT) · CCYYMMDD format

Date expressed as CCYYMMDD

DTM-03 · 337 · Time · Optional · Time (TM) · HHMM, HHMMSS, HHMMSSD, or HHMMSSDD format

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

DTM-04 · 623 · Time Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow

Detail

IT1 Loop Optional Max >1

010 Detail > IT1 Loop > IT1

IT1 Baseline Item Data (Invoice)

Required · Max use 1

To specify the basic and most frequently used line item data for the invoice and related transactions

If either Quantity Invoiced (IT1-02), Unit or Basis for Measurement Code (IT1-03) or Unit Price (IT1-04) are present, then the others are required

If either Product/Service ID Qualifier (IT1-06) or Product/Service ID (IT1-07) is present, then the other is required

If either Product/Service ID Qualifier (IT1-08) or Product/Service ID (IT1-09) is present, then the other is required

If either Product/Service ID Qualifier (IT1-10) or Product/Service ID (IT1-11) is present, then the other is required

If either Product/Service ID Qualifier (IT1-12) or Product/Service ID (IT1-13) is present, then the other is required

If either Product/Service ID Qualifier (IT1-14) or Product/Service ID (IT1-15) is present, then the other is required

If either Product/Service ID Qualifier (IT1-16) or Product/Service ID (IT1-17) is present, then the other is required

If either Product/Service ID Qualifier (IT1-18) or Product/Service ID (IT1-19) is present, then the other is required

IT1-01 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

• IT101 is the purchase order line item identification.

IT1-02 · 358 · Quantity Invoiced · Optional · Decimal number (R) · Min 1 Max 10

Number of units invoiced (supplier units)

IT1-03 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

IT1-04 · 212 · Unit Price · Optional · Decimal number (R) · Min 1 Max 15

Price per unit of product, service, commodity, etc.

IT1-05 · 639 · Basis of Unit Price Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of unit price for an item

IT1-06 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

• IT106 through IT125 provide for ten different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

IT1-07 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

IT1-08 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-09 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

IT1-10 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-11 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

IT1-12 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-13 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

IT1-14 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-15 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

IT1-16 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-17 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

IT1-18 · 235 · Product/Service ID Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

IT1-19 · 234 · Product/Service ID · Optional · String (AN) · Min 1 Max 48

Identifying number for a product or service

020 Detail > IT1 Loop > CUR

CUR Currency

Optional · Max use 1

To specify the currency (dollars, pounds, francs, etc.) used in a transaction

CUR-01 · 98 · Entity Identifier Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying an organizational entity, a physical location, property or an individual

CUR-02 · 100 · Currency Code · Required · Identifier (ID) · Min 3 Max 3

Code (Standard ISO) for country in whose currency the charges are specified

PID Loop Optional Max >1

060 Detail > IT1 Loop > PID Loop > PID

PID Product/Item Description

Required · Max use 1

To describe a product or process in coded or free-form format

If Product Description Code (PID-04) is present, then Agency Qualifier Code (PID-03) is required

At least one of Product Description Code (PID-04) or Description (PID-05) is required

If Source Subqualifier (PID-07) is present, then Agency Qualifier Code (PID-03) is required

If Yes/No Condition or Response Code (PID-08) is present, then Product Description Code (PID-04) is required

If Language Code (PID-09) is present, then Description (PID-05) is required

PID-01 · 349 · Item Description Type · Required · Identifier (ID) · Min 1 Max 1

Code indicating the format of a description

• If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are used.

PID-02 · 750 · Product/Process Characteristic Code · Optional · Identifier (ID) · Min 2 Max 3

Code identifying the general class of a product or process characteristic

PID-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

• Use PID03 to indicate the organization that publishes the code list being referred to.

PID-04 · 751 · Product Description Code · Optional · String (AN) · Min 1 Max 12

A code from an industry code list which provides specific data about a product characteristic

• PID04 should be used for industry-specific product description codes.

PID-05 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

PID-06 · 752 · Surface/Layer/Position Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating the product surface, layer or position that is being described

• Use PID06 when necessary to refer to the product surface or layer being described in the segment.

PID-07 · 822 · Source Subqualifier · Optional · String (AN) · Min 1 Max 15

A reference that indicates the table or text maintained by the Source Qualifier

• PID07 specifies the individual code list of the agency specified in PID03.

PID-08 · 1073 · Yes/No Condition or Response Code · Optional · Identifier (ID) · Min 1 Max 1

Code indicating a Yes or No condition or response

• PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified attribute applies to this item; an "N" indicates it does not apply. Any other value is indeterminate.

PID-09 · 819 · Language Code · Optional · Identifier (ID) · Min 2 Max 3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

• PID09 is used to identify the language being used in PID05.

SAC Loop Optional Max >1

180 Detail > IT1 Loop > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

If Quantity (SAC-11) is present, then Quantity (SAC-10) is required

If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required

If Option Number (SAC-14) is present, then Reference Identification (SAC-13) is required

If Language Code (SAC-16) is present, then Description (SAC-15) is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID) · Min 1 Max 1

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID) · Min 4 Max 4

Code identifying the service, promotion, allowance, or charge

SAC-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Optional · String (AN) · Min 1 Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

• SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Optional · Identifier (ID) · Min 1 Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07 · 332 · Percent · Optional · Decimal number (R) · Min 1 Max 6

Percent expressed as a percent

SAC-08 · 118 · Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate expressed in the standard monetary denomination for the currency specified

• SAC08 is the allowance or charge rate per unit.

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SAC-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
• SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
• In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.

SAC-11 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating method of handling for an allowance or charge

SAC-13 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.

SAC-14 · 770 · Option Number · Optional · String (AN) · Min 1 Max 20

A unique number identifying available promotion or allowance options when more than one is offered

• SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.

SAC-15 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

SAC-16 · 819 · Language Code · Optional · Identifier (ID) · Min 2 Max 3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

• SAC16 is used to identify the language being used in SAC15.

N1 Bill-to-Party Required Max 1

Variants (all may be used)

ConsigneeShipper

240 Detail > IT1 Loop > Bill-to-Party > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• BT: Bill-to-Party

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

250 Detail > IT1 Loop > Bill-to-Party > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

260 Detail > IT1 Loop > Bill-to-Party > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

270 Detail > IT1 Loop > Bill-to-Party > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

290 Detail > IT1 Loop > Bill-to-Party > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-08 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-09 · 443 · Contact Inquiry Reference · Optional · String (AN) · Min 1 Max 20

Additional reference number or description to clarify a contact number

N1 Consignee Required Max 1

Variants (all may be used)

Bill-to-PartyShipper

240 Detail > IT1 Loop > Consignee > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• CN: Consignee

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

250 Detail > IT1 Loop > Consignee > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

260 Detail > IT1 Loop > Consignee > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

270 Detail > IT1 Loop > Consignee > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

290 Detail > IT1 Loop > Consignee > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-08 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-09 · 443 · Contact Inquiry Reference · Optional · String (AN) · Min 1 Max 20

Additional reference number or description to clarify a contact number

N1 Shipper Required Max 1

Variants (all may be used)

Bill-to-PartyConsignee

240 Detail > IT1 Loop > Shipper > N1

N1 Name

Required · Max use 1

To identify a party by type of organization, name, and code

If either Identification Code Qualifier (N1-03) or Identification Code (N1-04) is present, then the other is required

N1-01 · 98 · Entity Identifier Code · Required · Identifier (ID)

Code identifying an organizational entity, a physical location, property or an individual

• SH: Shipper

N1-02 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N1-03 · 66 · Identification Code Qualifier · Optional · Identifier (ID) · Min 1 Max 2

Code designating the system/method of code structure used for Identification Code (67)

N1-04 · 67 · Identification Code · Optional · String (AN) · Min 2 Max 80

Code identifying a party or other code

• This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

250 Detail > IT1 Loop > Shipper > N2

N2 Additional Name Information

Optional · Max use 2

To specify additional names or those longer than 35 characters in length

N2-01 · 93 · Name · Required · String (AN) · Min 1 Max 60

Free-form name

N2-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

260 Detail > IT1 Loop > Shipper > N3

N3 Address Information

Required · Max use 2

To specify the location of the named party

N3-01 · 166 · Address Information · Required · String (AN) · Min 1 Max 55

Address information

N3-02 · 166 · Address Information · Optional · String (AN) · Min 1 Max 55

Address information

270 Detail > IT1 Loop > Shipper > N4

N4 Geographic Location

Required · Max use 1

To specify the geographic place of the named party

N4-01 · 19 · City Name · Required · String (AN) · Min 2 Max 30

Free-form text for city name

• A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.

N4-02 · 156 · State or Province Code · Required · Identifier (ID) · Min 2 Max 2

Code (Standard State/Province) as defined by appropriate government agency

• N402 is required only if city name (N401) is in the U.S. or Canada.

N4-03 · 116 · Postal Code · Required · Identifier (ID) · Min 3 Max 15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

N4-04 · 26 · Country Code · Required · Identifier (ID) · Min 2 Max 3

Code identifying the country

290 Detail > IT1 Loop > Shipper > PER

PER Administrative Communications Contact

Optional · Max use 3

To identify a person or office to whom administrative communications should be directed

If either Communication Number Qualifier (PER-03) or Communication Number (PER-04) is present, then the other is required

If either Communication Number Qualifier (PER-05) or Communication Number (PER-06) is present, then the other is required

If either Communication Number Qualifier (PER-07) or Communication Number (PER-08) is present, then the other is required

PER-01 · 366 · Contact Function Code · Required · Identifier (ID) · Min 2 Max 2

Code identifying the major duty or responsibility of the person or group named

PER-02 · 93 · Name · Optional · String (AN) · Min 1 Max 60

Free-form name

PER-03 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-04 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-05 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-06 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-07 · 365 · Communication Number Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the type of communication number

PER-08 · 364 · Communication Number · Optional · String (AN) · Min 1 Max 80

Complete communications number including country or area code when applicable

PER-09 · 443 · Contact Inquiry Reference · Optional · String (AN) · Min 1 Max 20

Additional reference number or description to clarify a contact number

Summary

010 Summary > TDS

TDS Total Monetary Value Summary

Required · Max use 1

To specify the total invoice discounts and amounts

TDS-01 · 610 · Amount · Required · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS01 is the total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable).

TDS-02 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS02 indicates the amount upon which the terms discount amount is calculated.
• TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01.

TDS-03 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS03 is the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount).

TDS-04 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• TDS04 indicates the total amount of terms discount.

020 Summary > TXI

TXI Tax Information

Optional · Max use 10

To specify tax information

If either Tax Jurisdiction Code Qualifier (TXI-04) or Tax Jurisdiction Code (TXI-05) is present, then the other is required

At least one of Monetary Amount (TXI-02), Percent (TXI-03) or Tax Exempt Code (TXI-06) is required

If Dollar Basis For Percent (TXI-08) is present, then Percent (TXI-03) is required

TXI-01 · 963 · Tax Type Code · Required · Identifier (ID) · Min 2 Max 2

Code specifying the type of tax

TXI-02 · 782 · Monetary Amount · Optional · Decimal number (R) · Min 1 Max 15

Monetary amount

• TXI02 is the monetary amount of the tax.

TXI-03 · 954 · Percent · Optional · Decimal number (R) · Min 1 Max 10

Percentage expressed as a decimal

• TXI03 is the tax percent expressed as a decimal.

TXI-04 · 955 · Tax Jurisdiction Code Qualifier · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the source of the data used in tax jurisdiction code

TXI-05 · 956 · Tax Jurisdiction Code · Optional · String (AN) · Min 1 Max 10

Code identifying the taxing jurisdiction

TXI-06 · 441 · Tax Exempt Code · Optional · Identifier (ID) · Min 1 Max 1

Code identifying exemption status from sales and use tax

TXI-07 · 662 · Relationship Code · Optional · Identifier (ID) · Min 1 Max 1

Code indicating the relationship between entities

• TXI07 is a code indicating the relationship of the price or amount to the associated segment.

TXI-08 · 828 · Dollar Basis For Percent · Optional · Decimal number (R) · Min 1 Max 9

Dollar basis to be used in the percent calculation of the allowance, charge or tax

TXI-09 · 325 · Tax Identification Number · Optional · String (AN) · Min 1 Max 20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.); often called a tax exemption number or certificate number

TXI-10 · 350 · Assigned Identification · Optional · String (AN) · Min 1 Max 20

Alphanumeric characters assigned for differentiation within a transaction set

030 Summary > CAD

CAD Carrier Detail

Optional · Max use 1

To specify transportation details for the transaction

At least one of Standard Carrier Alpha Code (CAD-04) or Routing (CAD-05) is required

If Reference Identification Qualifier (CAD-07) is present, then Reference Identification (CAD-08) is required

CAD-01 · 91 · Transportation Method/Type Code · Optional · Identifier (ID) · Min 1 Max 2

Code specifying the method or type of transportation for the shipment

CAD-02 · 206 · Equipment Initial · Optional · String (AN) · Min 1 Max 4

Prefix or alphabetic part of an equipment unit's identifying number

CAD-03 · 207 · Equipment Number · Optional · String (AN) · Min 1 Max 10

Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)

CAD-04 · 140 · Standard Carrier Alpha Code · Optional · Identifier (ID) · Min 2 Max 4

Standard Carrier Alpha Code

CAD-05 · 387 · Routing · Optional · String (AN) · Min 1 Max 35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

CAD-06 · 368 · Shipment/Order Status Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction

CAD-07 · 128 · Reference Identification Qualifier · Optional · Identifier (ID) · Min 2 Max 3

Code qualifying the Reference Identification

CAD-08 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

CAD-09 · 284 · Service Level Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating the level of transportation service or the billing service offered by the transportation carrier

SAC Loop Optional Max >1

040 Summary > SAC Loop > SAC

SAC Service, Promotion, Allowance, or Charge Information

Required · Max use 1

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

At least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Qualifier Code (SAC-03) is required

If either Agency Qualifier Code (SAC-03) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is present, then the other is required

If either Allowance/Charge Percent Qualifier (SAC-06) or Percent (SAC-07) is present, then the other is required

If either Unit or Basis for Measurement Code (SAC-09) or Quantity (SAC-10) is present, then the other is required

If Quantity (SAC-11) is present, then Quantity (SAC-10) is required

If Reference Identification (SAC-13) is present, then at least one of Service, Promotion, Allowance, or Charge Code (SAC-02) or Agency Service, Promotion, Allowance, or Charge Code (SAC-04) is required

If Option Number (SAC-14) is present, then Reference Identification (SAC-13) is required

If Language Code (SAC-16) is present, then Description (SAC-15) is required

SAC-01 · 248 · Allowance or Charge Indicator · Required · Identifier (ID) · Min 1 Max 1

Code which indicates an allowance or charge for the service specified

• If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

SAC-02 · 1300 · Service, Promotion, Allowance, or Charge Code · Optional · Identifier (ID) · Min 4 Max 4

Code identifying the service, promotion, allowance, or charge

SAC-03 · 559 · Agency Qualifier Code · Optional · Identifier (ID) · Min 2 Max 2

Code identifying the agency assigning the code values

SAC-04 · 1301 · Agency Service, Promotion, Allowance, or Charge Code · Optional · String (AN) · Min 1 Max 10

Agency maintained code identifying the service, promotion, allowance, or charge

• SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in conjunction to further the code in SAC02.

SAC-05 · 610 · Amount · Optional · Numeric (N2) · Min 1 Max 15

Monetary amount

• SAC05 is the total amount for the service, promotion, allowance, or charge.
• If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

SAC-06 · 378 · Allowance/Charge Percent Qualifier · Optional · Identifier (ID) · Min 1 Max 1

Code indicating on what basis allowance or charge percent is calculated

SAC-07 · 332 · Percent · Optional · Decimal number (R) · Min 1 Max 6

Percent expressed as a percent

SAC-08 · 118 · Rate · Optional · Decimal number (R) · Min 1 Max 9

Rate expressed in the standard monetary denomination for the currency specified

• SAC08 is the allowance or charge rate per unit.

SAC-09 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

SAC-10 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

• SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.
• SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.
• In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.

SAC-11 · 380 · Quantity · Optional · Decimal number (R) · Min 1 Max 15

Numeric value of quantity

SAC-12 · 331 · Allowance or Charge Method of Handling Code · Optional · Identifier (ID) · Min 2 Max 2

Code indicating method of handling for an allowance or charge

SAC-13 · 127 · Reference Identification · Optional · String (AN) · Min 1 Max 30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

• SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.

SAC-14 · 770 · Option Number · Optional · String (AN) · Min 1 Max 20

A unique number identifying available promotion or allowance options when more than one is offered

• SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.

SAC-15 · 352 · Description · Optional · String (AN) · Min 1 Max 80

A free-form description to clarify the related data elements and their content

SAC-16 · 819 · Language Code · Optional · Identifier (ID) · Min 2 Max 3

Code designating the language used in text, from a standard code list maintained by the International Standards Organization (ISO 639)

• SAC16 is used to identify the language being used in SAC15.

ISS Loop Required Max >1

060 Summary > ISS Loop > ISS

ISS Invoice Shipment Summary

Required · Max use 1

To specify summary details of total items shipped in terms of quantity, weight, and volume

If either Number of Units Shipped (ISS-01) or Unit or Basis for Measurement Code (ISS-02) is present, then the other is required

If either Weight (ISS-03) or Unit or Basis for Measurement Code (ISS-04) is present, then the other is required

If either Volume (ISS-05) or Unit or Basis for Measurement Code (ISS-06) is present, then the other is required

ISS-01 · 382 · Number of Units Shipped · Required · Decimal number (R) · Min 1 Max 10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

ISS-02 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ISS-03 · 81 · Weight · Required · Decimal number (R) · Min 1 Max 10

Numeric value of weight

ISS-04 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

ISS-05 · 183 · Volume · Optional · Decimal number (R) · Min 1 Max 8

Value of volumetric measure

ISS-06 · 355 · Unit or Basis for Measurement Code · Optional · Identifier (ID) · Min 2 Max 2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

080 Summary > SE

SE Transaction Set Trailer

Required · Max use 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

SE-01 · 96 · Number of Included Segments · Required · Numeric (N0) · Min 1 Max 10

Total number of segments included in a transaction set including ST and SE segments

SE-02 · 329 · Transaction Set Control Number · Required · Numeric (N) · Min 4 Max 9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

GE Functional Group Trailer

Required · Max use 1

To indicate the end of a functional group and to provide control information

GE-01 · 97 · Number of Transaction Sets Included · Required · Numeric (N0) · Min 1 Max 6

Total number of transaction sets included in the functional group or interchange (transmission) group terminated by the trailer containing this data element

GE-02 · 28 · Group Control Number · Required · Numeric (N0) · Min 1 Max 9

Assigned number originated and maintained by the sender

IEA Interchange Control Trailer

Required · Max use 1

To define the end of an interchange of zero or more functional groups and interchange-related control segments

IEA-01 · I16 · Number of Included Functional Groups · Required · Numeric (N0) · Min 1 Max 5

A count of the number of functional groups included in an interchange

IEA-02 · I12 · Interchange Control Number · Required · Numeric (N0) · Min 9 Max 9

A control number assigned by the interchange sender