945 Warehouse Shipping Advice

Functional Group SW

X12M Supply Chain Subcommittee

This standard provides the format and establishes the data contents of the warehouse shipping advice transaction set. This transaction set is initiated by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

What is an EDI 945?

An EDI 945 Warehouse Shipping Advice communicates fulfillment confirmation from a warehouse to a seller. It contains information about order identification (W05 segment), carrier details (W27 segment) and tracking details (MAN segment).

How is an EDI 945 used?

For example, Seller A leverages a third-party logistics warehouse to fulfill their customer orders. After a customer buys their product, Seller A sends Warehouse B an EDI 940 Warehouse Shipping Order to fulfill the order. After the order has been fulfilled, the Warehouse B will respond to Seller A with an EDI 945 Warehouse Shipping Advice to confirm the fulfillment.


Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To provide identifying numbers and date

  3. N1 Loop Mandatory
    Repeat 10
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

  4. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

  5. To identify a person or office to whom communications should be directed

  6. To specify pertinent dates and times

  7. To transmit information in a free-form format, if necessary, for comment or special instruction

  8. To specify details of the transportation equipment and carrier routing details

  9. To transmit freight consolidation information

  10. To transmit shipping information and requirements


Max use
  1. W12 Loop Optional
    Repeat 9999
    1. To designate those line items that were shipped

    2. To describe an item in free-form format

    3. To transmit identifying numbers and descriptive information as specified by the reference number qualifier


Max use
  1. To provide totals relating to the shipment

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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