945 Warehouse Shipping Advice

Functional Group SW

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Advice Transaction Set (945) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities.

What is an EDI 945?

An EDI 945 Warehouse Shipping Advice communicates fulfillment confirmation from a warehouse to a seller. It contains information about order identification (W05 segment), carrier details (W27 segment) and tracking details (MAN segment).

How is an EDI 945 used?

For example, Seller A leverages a third-party logistics warehouse to fulfill their customer orders. After a customer buys their product, Seller A sends Warehouse B an EDI 940 Warehouse Shipping Order to fulfill the order. After the order has been fulfilled, the Warehouse B will respond to Seller A with an EDI 945 Warehouse Shipping Advice to confirm the fulfillment.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To provide identifying numbers, dates, and other basic data for this transaction set

  3. 0100 Loop Mandatory
    Repeat 10
    1. To identify a party by type of organization, name, and code

    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom administrative communications should be directed

  4. To transmit identifying information as specified by the Reference Identification Qualifier

  5. To identify a person or office to whom communications should be directed

  6. To specify pertinent dates and times

  7. To transmit information in a free-form format, if necessary, for comment or special instruction

  8. To specify details of the transportation equipment and carrier routing details

  9. To provide special handling information that may be necessary for safe handling of shipment

  10. To transmit freight consolidation information

  11. To transmit shipping information and requirements

  12. To specify allowances, charges, or services

  13. To specify the transportation details relative to commodity, weight, and quantity

  14. 0200 Loop Optional
    Repeat 10
    1. To transmit standard code list identification information

    2. Code to transmit standard industry codes

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Optional
    Repeat >1
    1. To reference a line number in a transaction set

    2. To indicate identifying marks and numbers for shipping containers

    3. To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet

    4. To transmit identifying information as specified by the Reference Identification Qualifier

    5. 0310 Loop Optional
      Repeat >1
      1. To designate those line items that were shipped

      2. To describe an item in free-form format

      3. To transmit identifying information as specified by the Reference Identification Qualifier

      4. To specify pertinent dates and times

      5. To specify quantity information

      6. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

      7. To indicate the total monetary amount

      8. Contractual or operational port or point relevant to the movement of the cargo

      9. To specify details of the transportation equipment and carrier routing details

      10. 0320 Loop Optional
        Repeat >1
        1. To identify a party by type of organization, name, and code

        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To identify a person or office to whom administrative communications should be directed

      11. To specify allowances, charges, or services

      12. 0330 Loop Optional
        Repeat 10
        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

      13. To indicate that the next segment begins a loop

      14. 0340 Loop Optional
        Repeat >1
        1. To reference a line number in a transaction set

          The LX loop conveys serial number data.
        2. To transmit identifying information as specified by the Reference Identification Qualifier

        3. To specify pertinent dates and times

        4. To identify a party by type of organization, name, and code

        5. 0350 Loop Optional
          Repeat 10
          1. To transmit standard code list identification information

          2. Code to transmit standard industry codes

      15. To indicate that the loop immediately preceding this segment is complete

      16. 0360 Loop Optional
        Repeat >1
        1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

        2. To specify the detailed accounting data

Summary

Position
Segment
Name
Max use
  1. To provide totals relating to the shipment

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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