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865 Purchase Order Change Acknowledgment/Request - Seller Initiated

Functional Group CA

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.

What is an EDI 865?

An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgement, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).

How is an EDI 865 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Purchase Order Change AcknowledgmentMandatory
Max 1
To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and dates
040
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Reference Identification
Max >1
To specify identifying information
060
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
070
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
080
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
090
Pricing Information
Max >1
To specify pricing information
095
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
110
Sales Requirements
Max 1
To specify general conditions or requirements of the sale
SAC Loop
Repeat 25
120
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
125
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Discount Detail
Max 20
To specify the exact type and terms of various discount information
145
Installment Information
Max 1
To specify installment billing arrangement
150
Date/Time Reference
Max 10
To specify pertinent dates and times
160
Lead Time
Max 12
To specify lead time for availability of products and services
180
Item Identification
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
185
Service Characteristic Identification
Max 2
To specify service characteristic data
190
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
200
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
210
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
220
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
230
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
266
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
270
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
275
Tax Information
Max >1
To specify tax information
277
Maintenance Type
Max >1
To identify the specific type of item maintenance
N9 Loop
Repeat 1000
280
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
290
Message Text
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
300
NameMandatory
Max 1
To identify a party by type of organization, name, and code
310
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
320
Address Information
Max 2
To specify the location of the named party
330
Geographic Location
Max 1
To specify the geographic place of the named party
335
Location ID Component
Max 3
To define types and values of a geographic location
340
Reference Identification
Max 12
To specify identifying information
350
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
360
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
370
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
380
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
390
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
400
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
410
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
420
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
AMT Loop
Repeat >1
430
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
440
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts

Detail

Sequence
Segment
Name
Max use
POC Loop
Repeat >1
010
Line Item ChangeMandatory
Max 1
To specify changes to a line item
015
Item Identification
Max >1
To specify basic item identification data
018
Service Characteristic Identification
Max 5
To specify service characteristic data
020
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
030
Additional Item Detail
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
040
Pricing Information
Max >1
To specify pricing information
045
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
049
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
050
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
060
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
070
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
080
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
090
Item Physical Details
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
100
Reference Identification
Max >1
To specify identifying information
110
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat 25
130
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
135
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Conditions of Sale
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
142
Sales Requirements
Max >1
To specify general conditions or requirements of the sale
160
Discount Detail
Max 20
To specify the exact type and terms of various discount information
165
Installment Information
Max 1
To specify installment billing arrangement
170
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
180
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
190
Destination Quantity
Max 500
To specify destination and quantity detail
200
Date/Time Reference
Max 10
To specify pertinent dates and times
230
Carrier Details (Quantity and Weight)
Max 1
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
265
Tax Information
Max >1
To specify tax information
266
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
ACK Loop
Repeat 104
270
Line Item AcknowledgmentMandatory
Max 1
To acknowledge the ordered quantities and specify the ready date for a specific line item
280
Date/Time Reference
Max 1
To specify pertinent dates and times
290
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
291
Specification Identifier
Max >1
To provide a description of the included specification or technical data items
292
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
AMT Loop
Repeat >1
300
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
301
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
SCH Loop
Repeat 200
305
Line Item ScheduleMandatory
Max 1
To specify the data for scheduling a specific line-item
310
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
315
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
320
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
330
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
333
Reference Identification
Max >1
To specify identifying information
LDT Loop
Repeat >1
335
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
340
Quantity
Max >1
To specify quantity information
342
Message Text
Max 1
To provide a free-form format that allows the transmission of text information
LM Loop
Repeat >1
344
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
346
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
N9 Loop
Repeat 1000
350
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
360
Message Text
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
370
NameMandatory
Max 1
To identify a party by type of organization, name, and code
380
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
390
Address Information
Max 2
To specify the location of the named party
400
Geographic Location
Max 1
To specify the geographic place of the named party
403
Quantity
Max >1
To specify quantity information
405
Location ID Component
Max 3
To define types and values of a geographic location
410
Reference Identification
Max 12
To specify identifying information
420
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
430
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
435
Line Item Schedule
Max 200
To specify the data for scheduling a specific line-item
440
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
450
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
460
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
470
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
480
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
LDT Loop
Repeat >1
485
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
486
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
487
Quantity
Max 5
To specify quantity information
488
Message Text
Max 1
To provide a free-form format that allows the transmission of text information
SLN Loop
Repeat 1000
490
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
495
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
500
Service Characteristic Identification
Max 5
To specify service characteristic data
510
Product/Item Description
Max 1000
To describe a product or process in coded or free-form format
520
Additional Item Detail
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
522
Pricing Information
Max 25
To specify pricing information
523
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
530
Line Item Acknowledgment
Max 104
To acknowledge the ordered quantities and specify the ready date for a specific line item
SAC Loop
Repeat 10
540
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
545
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
550
Date/Time Reference
Max 10
To specify pertinent dates and times
554
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
557
Tax Reference
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
N1 Loop
Repeat 10
560
NameMandatory
Max 1
To identify a party by type of organization, name, and code
570
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
580
Address Information
Max 2
To specify the location of the named party
590
Geographic Location
Max 1
To specify the geographic place of the named party
600
Location ID Component
Max 3
To define types and values of a geographic location
610
Reference Identification
Max 12
To specify identifying information
620
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
PD Loop
Repeat >1
630
Pricing DataMandatory
Max 1
To describe the pricing basic input detail
640
Pricing Data Detail
Max >1
To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

Summary

Sequence
Segment
Name
Max use
CTT Loop
Repeat 1
010
Transaction TotalsMandatory
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
020
Monetary Amount
Max 5
To indicate the total monetary amount
When AMT is used, then one occurrence of AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
030
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.