865 Purchase Order Change Acknowledgment/Request - Seller Initiated

Functional Group CA

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.

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What is an EDI 865?

An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).

How is an EDI 865 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.

Heading

Position
Segment
Name
Max use

  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and dates

  3. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  4. To specify identifying information

  5. To identify a person or office to whom administrative communications should be directed

  6. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

  7. To specify transportation instructions relating to shipment

  8. To specify pricing information

  9. To indicate a quantity, and/or amount for an identified period

  10. To specify general conditions or requirements of the sale

  11. SAC Loop Optional
    Repeat 25

    1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

    2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

  12. To specify terms of sale

  13. To specify the exact type and terms of various discount information

  14. To specify installment billing arrangement

  15. To specify pertinent dates and times

  16. To specify lead time for availability of products and services

  17. To specify basic item identification data

    If segment LIN is used, do not use LIN01.

  18. To specify service characteristic data

  19. To describe a product or process in coded or free-form format

  20. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

  21. To identify the type or transmission or both of paperwork or supporting information

  22. To describe marking, packaging, loading, and unloading requirements

  23. To specify the transportation details relative to commodity, weight, and quantity

  24. To specify the carrier and sequence of routing and provide transit time information

  25. To specify transportation details relating to the equipment used by the carrier

  26. To specify transportation special handling requirements, or hazardous materials information, or both

  27. To qualify percent amounts and supply percent amounts

  28. To indicate identifying marks and numbers for shipping containers

  29. To specify tax information

  30. To identify the specific type of item maintenance

  31. N9 Loop Optional
    Repeat 1000

    1. To transmit identifying information as specified by the Reference Identification Qualifier

    2. To provide a free-form format that allows the transmission of text information

  32. N1 Loop Optional
    Repeat 200

    1. To identify a party by type of organization, name, and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To define types and values of a geographic location

    6. To specify identifying information

    7. To identify a person or office to whom administrative communications should be directed

    8. To specify transportation instructions relating to shipment

    9. To specify the transportation details relative to commodity, weight, and quantity

    10. To specify the carrier and sequence of routing and provide transit time information

    11. To specify transportation details relating to the equipment used by the carrier

    12. To specify transportation special handling requirements, or hazardous materials information, or both

    13. To describe marking, packaging, loading, and unloading requirements

    14. To provide a free-form format that allows the transmission of text information

  33. AMT Loop Optional
    Repeat >1

    1. To indicate the total monetary amount

    2. To qualify percent amounts and supply percent amounts

Detail

Position
Segment
Name
Max use
  1. POC Loop Optional
    Repeat >1

    1. To specify changes to a line item

    2. To specify basic item identification data

    3. To specify service characteristic data

    4. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    5. To specify additional item-related data involving variations in normal price/quantity structure

    6. To specify pricing information

    7. To indicate a quantity, and/or amount for an identified period

    8. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    9. PID Loop Optional
      Repeat 1000

      1. To describe a product or process in coded or free-form format

      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)

    10. To identify the type or transmission or both of paperwork or supporting information

    11. To describe marking, packaging, loading, and unloading requirements

    12. To specify the physical qualities, packaging, weights, and dimensions relating to the item

    13. To specify identifying information

    14. To identify a person or office to whom administrative communications should be directed

    15. SAC Loop Optional
      Repeat 25

      1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

      2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    16. To specify general conditions or requirements and to detail conditions for substitution of alternate products

    17. To specify general conditions or requirements of the sale

    18. To specify terms of sale

    19. To specify the exact type and terms of various discount information

    20. To specify installment billing arrangement

    21. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

    22. To specify transportation instructions relating to shipment

    23. To specify destination and quantity detail

    24. To specify pertinent dates and times

    25. To specify the transportation details relative to commodity, weight, and quantity

    26. To specify the carrier and sequence of routing and provide transit time information

    27. To specify transportation details relating to the equipment used by the carrier

    28. To specify transportation special handling requirements, or hazardous materials information, or both

    29. To specify tax information

    30. To qualify percent amounts and supply percent amounts

    31. ACK Loop Optional
      Repeat 104

      1. To acknowledge the ordered quantities and specify the ready date for a specific line item

      2. To specify pertinent dates and times

    32. To indicate identifying marks and numbers for shipping containers

    33. To provide a description of the included specification or technical data items

    34. To provide a free-form format that allows the transmission of text information

    35. AMT Loop Optional
      Repeat >1

      1. To indicate the total monetary amount

        If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.

      2. To qualify percent amounts and supply percent amounts

    36. SCH Loop Optional
      Repeat 200

      1. To specify the data for scheduling a specific line-item

      2. To specify the transportation details relative to commodity, weight, and quantity

      3. To specify the carrier and sequence of routing and provide transit time information

      4. To specify transportation details relating to the equipment used by the carrier

      5. To specify transportation special handling requirements, or hazardous materials information, or both

      6. To specify identifying information

    37. LDT Loop Optional
      Repeat >1

      1. To specify lead time for availability of products and services

      2. To specify quantity information

      3. To provide a free-form format that allows the transmission of text information

      4. LM Loop Optional
        Repeat >1

        1. To transmit standard code list identification information

        2. Code to transmit standard industry codes

    38. N9 Loop Optional
      Repeat 1000

      1. To transmit identifying information as specified by the Reference Identification Qualifier

      2. To provide a free-form format that allows the transmission of text information

    39. N1 Loop Optional
      Repeat 200

      1. To identify a party by type of organization, name, and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify quantity information

      6. To define types and values of a geographic location

      7. To specify identifying information

      8. To identify a person or office to whom administrative communications should be directed

      9. To specify transportation instructions relating to shipment

      10. To specify the data for scheduling a specific line-item

      11. To specify the transportation details relative to commodity, weight, and quantity

      12. To specify the carrier and sequence of routing and provide transit time information

      13. To specify transportation details relating to the equipment used by the carrier

      14. To specify transportation special handling requirements, or hazardous materials information, or both

      15. To describe marking, packaging, loading, and unloading requirements

      16. LDT Loop Optional
        Repeat >1

        1. To specify lead time for availability of products and services

        2. To indicate identifying marks and numbers for shipping containers

        3. To specify quantity information

        4. To provide a free-form format that allows the transmission of text information

    40. SLN Loop Optional
      Repeat 1000

      1. To specify product subline detail item data

      2. To provide a free-form format that allows the transmission of text information

      3. To specify service characteristic data

      4. To describe a product or process in coded or free-form format

      5. To specify additional item-related data involving variations in normal price/quantity structure

      6. To specify pricing information

      7. To indicate a quantity, and/or amount for an identified period

      8. To acknowledge the ordered quantities and specify the ready date for a specific line item

      9. SAC Loop Optional
        Repeat 10

        1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

        2. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

      10. To specify pertinent dates and times

      11. To specify the physical qualities, packaging, weights, and dimensions relating to the item

      12. To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction

      13. N1 Loop Optional
        Repeat 10

        1. To identify a party by type of organization, name, and code

        2. To specify additional names or those longer than 35 characters in length

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

        5. To define types and values of a geographic location

        6. To specify identifying information

        7. To identify a person or office to whom administrative communications should be directed

    41. PD Loop Optional
      Repeat >1

      1. To describe the pricing basic input detail

      2. To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

Summary

Position
Segment
Name
Max use
  1. CTT Loop Optional
    Repeat 1

    1. To transmit a hash total for a specific element in the transaction set

      Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.

    2. To indicate the total monetary amount

      When AMT is used, then one occurrence of AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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