865 Purchase Order Change Acknowledgment/Request - Seller Initiated

Functional Group CA

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the seller to convey acceptance or rejection of changes to a previously submitted purchase order from the buyer. The transaction set is used by the seller to accept, reject, or modify a purchase order. Also, the transaction set can be seller-initiated to change a purchase order.

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What is an EDI 865?

An EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated communicates a response to the buyer's EDI 860 Purchase Order Change Request - Buyer Initiated. Similar to the EDI 855 Purchase Order Acknowledgment, it contains information about whether the EDI 860 has been accepted or not (BCA segment), line level detail (POC segment) and per line acknowledgment detail (ACK segment).

How is an EDI 865 used?

For example, Retailer A accidentally orders 100 units of a SKU from Vendor B in an EDI 850 Purchase Order. Retailer A then realizes their mistake, and reduces the order to 10 units of the SKU by issuing an EDI 860 Purchase Order Change Request - Buyer Initiated to Vendor B. Vendor B responds with an EDI 865 Purchase Order Change Acknowledgment/Request - Seller Initiated to confirm they will only fill the 10 units.

Heading

Position
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Purchase Order Change AcknowledgmentMandatory
Max 1
To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and dates
0400
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500
Reference InformationOptional
Max >1
To specify identifying information
0600
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
0700
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
0800
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
0900
Pricing InformationOptional
Max >1
To specify pricing information
0950
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
1100
Sales RequirementsOptional
Max 1
To specify general conditions or requirements of the sale
SAC Loop
Repeat >1
1200
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1250
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1300
Terms of Sale/Deferred Terms of SaleOptional
Max >1
To specify terms of sale
1400
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
1450
Installment InformationOptional
Max 1
To specify installment billing arrangement
1500
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
1800
Item IdentificationOptional
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
1850
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
1900
Product/Item DescriptionOptional
Max 200
To describe a product or process in coded or free-form format
2000
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
2200
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
2300
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2660
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
2700
Marks and Numbers InformationOptional
Max 10
To indicate identifying marks and numbers for shipping containers
2750
Tax InformationOptional
Max >1
To specify tax information
2760
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
2770
Maintenance TypeOptional
Max >1
To identify the specific type of item maintenance
LDT Loop
Repeat >1
2780
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
2790
Quantity InformationOptional
Max >1
To specify quantity information
2795
TextOptional
Max >1
To specify textual data
N9 Loop
Repeat 1000
2800
Extended Reference InformationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
2850
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
2900
TextOptional
Max >1
To specify textual data
2950
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
2980
Electronic Format IdentificationOptional
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat >1
3000
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
3100
Additional Name InformationOptional
Max 2
To specify additional names
3150
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
3200
Party LocationOptional
Max 2
To specify the location of the named party
3300
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
3350
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
3400
Reference InformationOptional
Max 12
To specify identifying information
3500
Administrative Communications ContactOptional
Max >1
To identify a person or office to whom administrative communications should be directed
3550
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
3600
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
3700
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3800
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
3900
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
4000
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4100
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
4200
TextOptional
Max >1
To specify textual data
AMT Loop
Repeat >1
4300
Monetary Amount InformationMandatory
Max 1
To indicate the total monetary amount
4400
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
ADV Loop
Repeat >1
4500
Advertising Demographic InformationMandatory
Max 1
To convey advertising demographic information
4600
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
4700
TextOptional
Max >1
To specify textual data
LM Loop
Repeat >1
4800
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
4900
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes

Detail

Position
Segment
Name
Max use
POC Loop
Repeat >1
0100
Line Item ChangeMandatory
Max 1
To specify changes to a line item
0150
Item IdentificationOptional
Max >1
To specify basic item identification data
0180
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
0200
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0300
Additional Item DetailOptional
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
0400
Pricing InformationOptional
Max >1
To specify pricing information
0450
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
0490
MeasurementsOptional
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
0500
Product/Item DescriptionMandatory
Max 1
To describe a product or process in coded or free-form format
0600
MeasurementsOptional
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0700
PaperworkOptional
Max 25
To identify the type or transmission or both of paperwork or supporting information
0800
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
0900
Item Physical DetailsOptional
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
1000
Reference InformationOptional
Max >1
To specify identifying information
1100
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat >1
1300
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1350
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1400
Conditions of SaleOptional
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
1420
Sales RequirementsOptional
Max >1
To specify general conditions or requirements of the sale
1500
Terms of Sale/Deferred Terms of SaleOptional
Max >1
To specify terms of sale
1600
Discount DetailOptional
Max 20
To specify the exact type and terms of various discount information
1650
Installment InformationOptional
Max 1
To specify installment billing arrangement
1700
Tax ReferenceOptional
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
1800
F.O.B. Related InstructionsOptional
Max >1
To specify transportation instructions relating to shipment
1900
Destination QuantityOptional
Max >1
To specify destination and quantity detail
2000
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
2300
Carrier Details (Quantity and Weight)Optional
Max 1
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2650
Tax InformationOptional
Max >1
To specify tax information
2660
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
ACK Loop
Repeat 104
2700
Line Item AcknowledgmentMandatory
Max 1
To acknowledge the ordered quantities and specify the ready date for a specific line item
2800
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
2900
Marks and Numbers InformationOptional
Max 10
To indicate identifying marks and numbers for shipping containers
2910
Specification IdentifierOptional
Max >1
To provide a description of the included specification or technical data items
2920
TextOptional
Max >1
To specify textual data
2930
Restrictions/ConditionsOptional
Max >1
To specify restrictions/conditions (such as shipping, ordering)
LM Loop
Repeat >1
2980
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
2990
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
AMT Loop
Repeat >1
3000
Monetary Amount InformationMandatory
Max 1
To indicate the total monetary amount
If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
3010
Percent AmountsOptional
Max >1
To qualify percent amounts and supply percent amounts
QTY Loop
Repeat >1
3020
Quantity InformationMandatory
Max 1
To specify quantity information
3030
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
SCH Loop
Repeat 200
3050
Line Item ScheduleMandatory
Max 1
To specify the data for scheduling a specific line-item
3100
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3150
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
3200
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
3300
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
3330
Reference InformationOptional
Max >1
To specify identifying information
LDT Loop
Repeat >1
3350
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
3400
Quantity InformationOptional
Max >1
To specify quantity information
3420
TextOptional
Max >1
To specify textual data
LM Loop
Repeat >1
3440
Code Source InformationMandatory
Max 1
To transmit standard code list identification information
3460
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
N9 Loop
Repeat 1000
3500
Extended Reference InformationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
3550
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
3600
TextOptional
Max >1
To specify textual data
3650
PaperworkOptional
Max >1
To identify the type or transmission or both of paperwork or supporting information
3680
Electronic Format IdentificationOptional
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat 200
3700
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
3800
Additional Name InformationOptional
Max 2
To specify additional names
3850
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
3900
Party LocationOptional
Max 2
To specify the location of the named party
4000
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
4030
Quantity InformationOptional
Max >1
To specify quantity information
4050
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
4100
Reference InformationOptional
Max 12
To specify identifying information
4200
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
4250
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
4260
Date/Time ReferenceOptional
Max 1
To specify pertinent dates and times
4300
F.O.B. Related InstructionsOptional
Max 1
To specify transportation instructions relating to shipment
4350
Line Item ScheduleOptional
Max 200
To specify the data for scheduling a specific line-item
4400
Carrier Details (Quantity and Weight)Optional
Max 2
To specify the transportation details relative to commodity, weight, and quantity
4500
Carrier Details (Routing Sequence/Transit Time)Optional
Max 12
To specify the carrier and sequence of routing and provide transit time information
4600
Carrier Details (Equipment)Optional
Max 12
To specify transportation details relating to the equipment used by the carrier
4700
Carrier Details (Special Handling, or Hazardous Materials, or Both)Optional
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4800
Marking, Packaging, LoadingOptional
Max 25
To describe marking, packaging, loading, and unloading requirements
LDT Loop
Repeat >1
4850
Lead TimeMandatory
Max 1
To specify lead time for availability of products and services
4860
Marks and Numbers InformationOptional
Max 10
To indicate identifying marks and numbers for shipping containers
4870
Quantity InformationOptional
Max 5
To specify quantity information
4880
TextOptional
Max >1
To specify textual data
SLN Loop
Repeat 1000
4900
Subline Item DetailMandatory
Max 1
To specify product subline detail item data
4950
TextOptional
Max >1
To specify textual data
5000
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
5100
Product/Item DescriptionOptional
Max 1000
To describe a product or process in coded or free-form format
5200
Additional Item DetailOptional
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
5210
MeasurementsOptional
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
5220
Pricing InformationOptional
Max 25
To specify pricing information
5230
Period AmountOptional
Max 10
To indicate a quantity, and/or amount for an identified period
5300
Line Item AcknowledgmentOptional
Max 104
To acknowledge the ordered quantities and specify the ready date for a specific line item
SAC Loop
Repeat 10
5400
Service, Promotion, Allowance, or Charge InformationMandatory
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
5450
CurrencyOptional
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
5500
Date/Time ReferenceOptional
Max 10
To specify pertinent dates and times
5540
Item Physical DetailsOptional
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
5570
Tax ReferenceOptional
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
5580
Advertising Demographic InformationOptional
Max >1
To convey advertising demographic information
QTY Loop
Repeat >1
5610
Quantity InformationMandatory
Max 1
To specify quantity information
5620
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
N9 Loop
Repeat >1
5630
Extended Reference InformationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
5640
Date/Time ReferenceOptional
Max >1
To specify pertinent dates and times
5650
TextOptional
Max >1
To specify textual data
N1 Loop
Repeat 10
5690
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
5700
Additional Name InformationOptional
Max 2
To specify additional names
5750
Individual Name Structure ComponentsOptional
Max >1
To sequence individual name components for maximum specificity
5800
Party LocationOptional
Max 2
To specify the location of the named party
5900
Geographic LocationOptional
Max 1
To specify the geographic place of the named party
6000
Location ID ComponentOptional
Max >1
To define types and values of a geographic location
6100
Reference InformationOptional
Max 12
To specify identifying information
6200
Administrative Communications ContactOptional
Max 3
To identify a person or office to whom administrative communications should be directed
6250
Service Characteristic IdentificationOptional
Max >1
To specify service characteristic data
PD Loop
Repeat >1
6300
Pricing DataMandatory
Max 1
To describe the pricing basic input detail
6400
Pricing Data DetailOptional
Max >1
To provide the rates, direct input, and pricing factors for each element of work, cross-referenced to an applicable request or submission

Summary

Position
Segment
Name
Max use
CTT Loop
Repeat 1
0100
Transaction TotalsMandatory
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.
0200
Monetary Amount InformationOptional
Max 5
To indicate the total monetary amount
When AMT is used, then one occurrence of AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
0300
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
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