561 Contract Abstract

Functional Group D4

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Contract Abstract Transaction Set (561) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to abstract a new contract, abstract a change in terms of a previously abstracted contract, or to correct a previously transmitted abstract. This bi-directional transaction set includes the information necessary to administer a contract, including modifications and corrections to that contract, and provides an acknowledgment mechanism to enable management of the contract administration process. This transaction set is typically used internally within a business entity as a post-award management report, when the purchasing and contract administration functions are separated within that entity.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a transaction set

  3. To transmit identifying information as specified by the Reference Identification Qualifier

  4. LM Loop Optional
    Repeat >1
    1. To transmit standard code list identification information

      The LM loop identifies industry code data unique to the transaction set.
    2. Code to transmit standard industry codes

  5. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name, and code

      The N1 loop carries address information such as the purchasing party and the contract administration office.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To identify a person or office to whom communications should be directed

Detail

Position
Segment
Name
Max use
  1. HL Loop Mandatory
    Repeat >1
    1. To identify dependencies among and the content of hierarchically related groups of data segments

    2. To provide information about a contract

      The CS segment carries the details of a specific contract.
    3. To specify pertinent dates and times

    4. To specify terms of sale

    5. To specify basic and most frequently used line item data

    6. To specify product subline detail item data

    7. To transmit identifying information as specified by the Reference Identification Qualifier

    8. To indicate the total monetary amount

    9. To qualify percent amounts and supply percent amounts

      To carry the percent variation in quantity over and under for a specified deliverable quantity of an item.
    10. To describe a product or process in coded or free-form format

    11. FA1 Loop Optional
      Repeat >1
      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data

      3. To indicate the total monetary amount

      4. To transmit identifying information as specified by the Reference Identification Qualifier

    12. LM Loop Optional
      Repeat >1
      1. To transmit standard code list identification information

      2. Code to transmit standard industry codes

    13. N1 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name, and code

        The N1 loop carries address information about the contractor, paying office, accounting station, and inventory control point.
      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To identify a person or office to whom communications should be directed

    14. SCH Loop Optional
      Repeat >1
      1. To specify the data for scheduling a specific line-item

      2. N1 Loop Optional
        Repeat >1
        1. To identify a party by type of organization, name, and code

          The N1 loop carries address information for each delivery location.
        2. To specify additional names

        3. To specify the location of the named party

        4. To specify the geographic place of the named party

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

    CTT01 is the number of iterations of HL segment. If used, CTT02 is the hash total of the values found in quantity ordered (PO102) for each PO1 segment. See data element 347 for proper hashing technique.
  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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