204 Motor Carrier Shipment Information

Functional Group SM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Shipment Information Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the motor carrier with detailed bill of lading, rating, and scheduling information pertinent to a motor carrier shipment. It is used to tender a shipment to a motor carrier and/or forward motor carrier shipment details to a motor carrier or third party. It is the initial shipment tender between the shipper and the motor carrier and can be used as an advance pick-up notification (load tender) and/or a legal bill of lading.

What is an EDI 204?

An EDI 204 Motor Carrier Load Tender communicates shipment requests to the freight industry from a freight broker to a carrier. It contains information about the shipment details, including the number of stops (S5 segment), the pickup and delivery dates (G62 segment), and the size of the shipment (AT8 segment).

How is an EDI 204 used?

For example, Broker A sends an EDI 204 Motor Carrier Load Tender to Carrier B requesting pallet pickup. Carrier B responds with an EDI 990 Response to Load Tender accepting the shipment. If Carrier B rejects the shipment, Broker A would then send the 204 to the next best carrier.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To transmit basic data relating to shipment information.

  3. To allow for positive identification of transaction set purpose.

  4. To specify the authority for authorizing an action and the date authentication is made

  5. To specify data required for electronic payment

  6. To specify the currency being used in the transaction set

  7. To specify terms of sale.

  8. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

  9. To indicate identifying marks and numbers for shipping containers

  10. To specify pertinent dates and times

  11. To specify carrier and routing sequences and details.

  12. To specify special handling instructions in coded or free-form format

  13. To identify forms of unitization, liability issues and special services.

  14. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.

  15. To transmit information in a free-form format, if necessary, for comment or special instruction.

  16. 0100 Loop Optional
    Repeat 10
    1. To identify a party by type of organization, name and code

      Loop 100 can be used to identify all parties associated with the shipment. This includes the ship-from (consignor, shipper) location or the ship-to (consignee) location when only one pick-up or delivery location is required. Stop-offs are transmitted in the 300 and 310 loops.
    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    6. To identify a person or office to whom communications should be directed

  17. 0200 Loop Optional
    Repeat 10
    1. To identify the equipment.

    2. To identify the accessorial equipment required to load or unload product

    3. To identify additional equipment details

    4. To record seal numbers used and the organization that applied the seals.

Detail

Position
Segment
Name
Max use
  1. 0300 Loop Optional
    Repeat 999
    1. To specify stop-off details in terms of weight, quantity and volume.

      Loops 300 and 310 shall be used to identify all stop-off locations.
    2. To transmit detailed lading data pertinent to a pickup or delivery

      When used in the 300 loop the LAD segment will pertain to the stop-off referenced in the S5 segment.
    3. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    4. To indicate identifying marks and numbers for shipping containers

    5. To specify pertinent dates and times

    6. To specify special handling instructions in coded or free-form format

    7. To identify forms of unitization, liability issues and special services.

    8. 0310 Loop Optional
      Repeat 2
      1. To identify a party by type of organization, name and code

      2. To specify additional names or those longer than 35 characters in length

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

      6. To identify a person or office to whom communications should be directed

      7. 0320 Loop Optional
        Repeat 10
        1. To identify the equipment.

        2. To identify the accessorial equipment required to load or unload product

        3. To identify additional equipment details

        4. To record seal numbers used and the organization that applied the seals.

  2. 0400 Loop Optional
    Repeat 999
    1. To reference a line number in a transaction set.

    2. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

    3. To indicate identifying marks and numbers for shipping containers

    4. To specify the line item in terms of description, quantity, packaging, and marks and numbers.

    5. To transmit detailed lading data pertinent to a pickup or delivery

      When used in the 400 loop the LAD segment pertains to the line item referenced in the LX loop.
    6. To specify information relative to hazardous material

    7. To specify free-form hazardous material descriptive data in addition to the information provided in segment H1

    8. To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.

    9. To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements

    10. To describe physical dimensions and quantities.

    11. To reference details of the tariff used to arrive at applicable rates or charge

    12. To transmit information in a free-form format, if necessary, for comment or special instruction.

    13. 0410 Loop Optional
      Repeat 99
      1. To identify a person or office to whom communications should be directed

        The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
      2. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

        The N9 segment contains the specific hazardous material reference numbers. Used in loop 400 it pertains to all iterations of loop 411 following.
      3. To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.

      4. 0411 Loop Optional
        Repeat 25
        1. To specify the hazardous commodity identification reference number and quantity.

        2. To specify the hazardous classification, placard notation and endorsement information.

        3. To specify the hazardous material shipping name and additional descriptive requirements.

        4. To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments

        5. To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material

        6. To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.

        7. To specify the placard information required by the second government agency when shipment is to cross into another country

        8. To transmit identifying numbers and descriptive information as specified by the reference number qualifier

          The N9 segment contains the specific hazardous material reference numbers. Used in loop 411 it pertains only to the hazardous material contained in the LH1 segment in this iteration of loop 411.

Summary

Position
Segment
Name
Max use
  1. To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items

  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference is provided for marketing purposes and is free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.